Reserving Rooms on Sunday Afternoons
Scheduling a room is easy! Please follow these steps for Sunday afternoon meetings – rooms are available from 12:30 to 4 pm. The small conference room listed below is available anytime on Sunday, but still needs to be reserved.
Decide which room(s) you’ll need.
Schedule as soon as possible so you get the room you want.
All rooms have level access except the Loft, which requires stair climbing.
Library: seats 8-12 people comfortably. It includes chairs, a sofa, a conference table, whiteboard and TV with DVD player. Glass doors open onto a shady lawn. Wifi is available in this room. (amazinggrace gets you in)
Fellowship Hall: seats 80 comfortably. Tables and chairs are available for use. Glass doors open onto a courtyard with benches, which can be used as an extended gathering space.
Sanctuary: seats 200 people. No food or drink in this room. Use of sound system requires trained person to operate. Contact Lara Abel, Katherine Cook or Richard Duffin. Hearing assistance devices are available.
Kitchen: large and well-equipped. Requires orientation before use. Contact Carol West.
Loft: Religious Education space on the second floor. It is informal and requires climbing stairs. On one side are couches and a few chairs for about six. On the other side is a table and chairs – they are child-size chairs for 8-10 people.
Small Conference Room: A meeting room with conference table with room for 6 comfortably, 8 is a squeeze. The room is on the opposite side of the building from the Nursery. Go through the gate which leads to the playground. First door on your right. This room can be scheduled for any time by going through UUP’s Administrative Assistant, Denise Wilbanks – firstname.lastname@example.org
Outdoor spaces: playground, courtyard and lawn.
Email Denise Wilbanks, UUP’s Administrative Assistant, at email@example.com with the date, time and description of your event (such as RE Committee meeting or Fun and Fellowship meeting, etc.) and which room/rooms you want to reserve. She will put your information on our website calendar: http://www.uupetaluma.org
If someone else has already scheduled the same space, Denise will suggest an alternate space. If the alternate space does not work for you she will ask you to try for a trade with the group that first reserved the space or to look for off-site space.
Obtain key ahead of time from one of the following people or coordinate with other UUP groups also on site that day. Key is required to unlock and to lock doors:
Worship rep: Ellen Beeler
Director of Religious Education
Emergency contact: James Coyne
Kitchen rep: Carol West
Minister: Rev. Theresa Novak
Administrative Assistant: Denise Wilbanks
Lock up and clean up when you are finished… except for the Library which remains unlocked.
Check list before leaving the premises (Cleanup and lockup procedures for the whole campus)
Reserving Space Beyond Sunday Afternoons at 825 Middlefield Drive
Included in UUP’s lease with UCC are a once a week “low impact use” of the Library or Fellowship Hall or Loft and 10 times a year use of the facility for “higher impact events.”
These included times must be scheduled with UCC. The UUP point person for scheduling all non-Sunday times is the UUP Board President, except for the minister who may schedule directly with UCC.
To schedule a time not on Sunday between 12:30 and 4 pm contact the Board President. Consult your church directory for current President’s contact information.
“Low impact use” means 30 or fewer people in the Fellowship Hall or Library or Loft. If our once a week use also includes providing childcare then two rooms are okay – for example a gathering in the Fellowship Hall with childcare provided in the Loft.
Please note: the Nursery is only available to us on Sundays, not on any other day. Kitchen use is not included in the once a week non-Sunday use, except for coffee or tea.
“Higher impact events” may include meals and use of the sanctuary. Typically we will have primary use of the whole facility, but sole usage is not guaranteed.
For Beyond Sunday uses please give full details to the Board President
Decide date and time and which room(s) you’ll need. Room descriptions and contact people are as above.
To schedule use of rooms on Sunday afternoon between 12:30 and 4 pm, or the small conference room anytime contact Denise Wilbanks, our Administrative Assistant, at firstname.lastname@example.org with the date, time and description of your event (such as RE Committee meeting or planning for Fellowship event, etc.) and which room/rooms you want to reserve. She will put your information on the website Calendar that anyone can check by going to: uupetaluma.org
- Make sure coffee pot is off and unplugged
- Make sure the stove is off
- Make sure the dish washer heater is off
- Empty the garbage cans into containers behind the kitchen – make sure to separate Trash, Recycling and Compost
- Check faucets and toilets and empty trash
- Lock outside door that gives access to the bathrooms.
- Turn off lights, fans and thermostats
- Lock all doors and windows