UUP Board of Trustees Meeting

Members present: David Hathaway, Marlene Abel, Gene Ellsworth, Jean Conrad, Karen Elliott, and Nancy Blake.

Notes submitted by Karen Elliott

INFRASTRUCTURE

Board Membership

1. David asked that Marlene be removed as a signee for our CD account, and that Jean, Gene and Phil be added.
   ACTION: Karen will prepare the letter for David’s signature to change the signatures on the CD.
2. David stated that we need a new member for the Board with Marlene’s acceptance of a permanent position as DRE. David Dodd, member of the nominating committee, has requested permission to recruit. The Board agreed to keep the total number of members at 7.
   ACTION: David H. will notify David Dodd to begin recruiting.

1. The congregational meeting will be Sunday, June 4th.
2. The General Assembly begins June 21st. We cannot pay expenses to send anyone this year. Jean Conrad is planning to attend at her own expense, and agreed to be one of our two representatives.
   ACTION: David will announce that we can have another delegate, but that we do not have the funds pay any expenses.

Conflict Resolution KC has not yet set a time to meet, because of her schedule.

Petaluma Chamber of Commerce--since the membership fee is $200.00, we will not be able to join this year.

FACILITIES/NUTS AND BOLTS

1. Adee has been informed about the receipts and not to lend the Kinko’s card.
2. We will be allowed to use the building free of change for the Time and Talent Auction. We have agreed to give up access from 1:00-1:30 pm in return.
3. Letters have gone out regarding the pledge dinners.

TREASURER’S REPORT

1. Monthly budget sheet was given out. Karen requested David’s signature for a $2,000 withdrawal from our CD, since the checking account balance is less than $650.00.
2. The auction income should meet any income shortfall. We are where we expected to be at this point in the budget year.

LIASION UPDATES

• Stewardship--we are planning the T & T auction and David D. will solicit volunteers to help with the auction.
• Religious Education--Marlene would like a 10 month contract, with families handling the services from 6/15-8/15. She will forgo paid vacation. Marlene asked that goals be included in her contract. The Board requested her input on the goals and the Board will modify them if necessary. Marlene left the room and The Board voted unanimously to hire her as DRE.
  ACTION: Marlene will provide her goals to the Board. The board will review Sharon’s contract letter and make modifications. This process should be accomplished by email.
• Membership/hospitality--Hope Stewart offered to create an album and story board for the congregation to have on display each Sun. New members will be added as they join. The Board agreed to pay $47.00 for Hope’s supplies. Hope will photograph each member with their family. The members will pay Hope $5.00 to cover her costs, and they will get a CD with their photos. Stacey will begin purchasing free-trade coffee and we will accept donations on the coffee table. Juliette has offered to do cleanup if it falls within her two hour shift.
• Worship--Nancy reported that the dual chair is working nicely. Worship is conserving their budget and cannot fund special speakers, which was suggested by Gene.
• Social Justice--Jean indicated that she thought that the garden should be a social justice project, since produce will be donated to feed the hungry. Karen offered her films from Ironweed to be shown as part of a social justice film series.
  ACTION: Karen will talk with Stacey regarding the social justice films.
• Environmental Ministry--Phil was absent and there was no report regarding the environmental ministry.